An actually useful search box #
Perform a full-text search in any Word, Excell, Powerpoint, or PDF with preview, lightning-fast file searches. Why manage meta-data when you can search ALL data?
Want to find all PDF documents of which products follow a regulatory standard, find all PDF documentation concerning a supplier in relation to a specific project? Perhaps a file you are looking for has been misplaced? We think you have you also come to the conclusion that meta-data almost certainly never helps and that searching in Windows is utterly useless! Well; why dont you search ALL data; using ProVide.
Full text search in Provide supports multi-choice full text search in any digitized PDF for any file or any directory, that the user has access rights to. Search results lists all files, directories an all PDFs come with a thumbnail preview so you can instantly find the document you are looking for! The ProVide user interface includes a fast search box that lets users search for files starting from the selected directory including all subdirectories. Searches may include the *-operator and results may be be funneled up or down by adding more or less information. Search results are presented as a list containing matching files from one or several directories that may be individually selected and downloaded one, or several, at a time. If you select several files these are then compressed into a zip-archive retaining the directory structure.
Using ProVide you can even edit a file from the browser window and save it in your default application directly using the automatically supplied ProVideLink software.
By using wildcard (*) operator; fine grained searches can be executed on folder structures from multiple storage locations. By adding metadata to file names, e.g. when using OCR software and in combination with scripting and document management software; ProVide lets you automate and make data searchable by default. Searches run asymmetrically meaning you can refine a search on the fly, to funnel down and find elusive files.
Using the search box in ProVide you can.
- Find files from one in a folder or subfolder, starting from your selected directory
- Search for free text in any PDF-document and have instant thumbnail previews.
- Use wildcards to detail searches or find files or use metadata in file names.
- Se which customers recieved a product batch following batch documentation in file name metadata in customer folders.
- Quickly refine searches on the fly and funnel down e.g an invoice that you only partly know the number of e.g then finding an invoice in a folder containing thousands of files from your smartphone.
- Download one or several files from the search list.
- Edit the file you were looking for directly (Windows only); without downloading and uploading, or navigating to the file in your file explorer.
- File searching is available on client computers, tablets and smartphones.
How to Search for Files in ProVide #
1. Search by File Type
To find files with a specific extension, use an asterisk (*) followed by the file extension.
- Example:
Note: You can only search for one file extension at a time. Using multiple *. extensions in the same search are not supported.
2. Combine Search Terms (AND Logic)
Typing multiple words in the search box automatically uses “AND” logic. This means all the words must be present in the results.
- Example:
3. Search Within File Contents
If the administrator has enabled file indexing, ProVide will also search for your keywords inside document contents—not just file names.
4. Exclude Specific Words
To exclude a word from your search, type a minus sign (-) before it.
5. Full Example – Combining All Search Features
You can combine all the above features in a single search.
Example:
This will search for files that:
Contain both report and 2023
Are PDF files
Do not contain the word draft (either in the filename or inside the document if indexing is enabled)
Note: Since spaces act as AND, the file must contain both report and 2023 .
A file named only report.pdf will not match unless it also contains 2023 .
